HAA Privacy Policy

Effective Date: March 15, 2025

Privacy Policy for Heroes Athletic Association

At Heroes Athletic Association (“HAA,” “we,” “our,” or “us”), we are committed to protecting the privacy and confidentiality of our participants, members, volunteers, and other individuals who interact with us through our programs. This Privacy Policy outlines the types of information we collect, how we use it, and the steps we take to safeguard it. We believe in fostering a supportive environment where our Heroes—service members, veterans, law enforcement professionals, firefighters, and their families—can connect, heal, and grow through recreational sports.

By participating in our programs, visiting our website, or engaging with our services, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of personal information when you engage with our services:

• Personal Identification Information: Name, address, email address, phone number, date of birth, and emergency contact details.
• Demographic Information: Age, gender, military or service affiliation, occupation (such as law enforcement, fire service, military), and family status.
• Health and Fitness Information: Medical conditions, physical restrictions, fitness assessments, and other health-related data provided voluntarily for the purpose of safely participating in our programs.
• Payment and Transaction Information: Credit card or other payment information used to pay for program fees or donations.
• Event Participation Information: Data about your participation in our events, such as sports teams, schedules, and performance.

2. How We Use Your Information

We use the information we collect to:

• Provide Services: To administer, manage, and communicate about programs, sports events, and team activities.
• Improve Our Programs: To enhance the quality and inclusivity of our offerings based on participant feedback and data.
• Maintain Communication: To send relevant updates, newsletters, program details, event invitations, and other communications related to our services.
• Ensure Safety: To assess the health and safety of participants and ensure the well-being of all individuals in our programs.
• Support Our Mission: To promote the mission of Heroes Athletic Association, including increasing awareness, encouraging participation, and fostering community among Heroes and their families.
• Process Donations and Payments: To process donations, program fees, and other financial transactions securely.

3. Sharing of Your Information

Heroes Athletic Association values your privacy and will not sell, rent, or lease your personal information to third parties. However, we may share your information under the following circumstances:

• With Service Providers: We may share information with third-party vendors who perform services on our behalf, such as payment processors, event organizers, and marketing partners. These third parties are obligated to protect your personal information and are not allowed to use it for any other purpose.
• For Legal Compliance: We may disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a subpoena or legal obligation).
• In Connection with Events: We may share limited participant information (e.g., team rosters, event schedules) with other participants and community partners as necessary to facilitate participation and engagement.

4. Data Security

We employ reasonable administrative, technical, and physical safeguards to protect the personal information we collect. However, no data transmission over the internet or method of electronic storage can be guaranteed to be 100% secure. We encourage all users to take steps to protect their information, including safeguarding their login credentials.

5. Your Rights and Choices

You have the right to:

• Access and Update Your Information: You can review and update your personal information by contacting us directly. If you believe that any information, we hold is incorrect or incomplete, please let us know, and we will promptly correct it.
• Opt-Out of Communications: You may opt out of receiving marketing communications from us at any time by following the unsubscribe instructions in any email we send or by contacting us directly.
• Request Deletion of Data: In some cases, you may request that we delete your personal information, subject to any legal obligations or records retention requirements.
• Restrict Processing: If you believe that the information we hold about you is inaccurate or that we are processing it unlawfully, you may request that we restrict processing until the matter is resolved.

6. Cookies and Tracking Technologies

We may use cookies, web beacons, and similar tracking technologies to enhance your experience on our website. These technologies help us understand how you interact with our website, enable certain features, and improve the functionality of our site. You can manage cookie preferences through your web browser settings.

7. Third-Party Links

Our website may contain links to third-party websites, such as partners, sponsors, or other resources. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies before providing any personal information.  Our third-party fund-raising company retains a portion of our donations as compensation to support Heroes Athletic Association’s fund-raising mission. 

8. Children’s Privacy

Heroes Athletic Association does not knowingly collect or solicit personal information from individuals under the age of 13. If we learn that we have inadvertently collected such information, we will take steps to delete it as quickly as possible.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we make changes, we will update the effective date at the top of this page and notify you of any significant changes. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal information, please contact us at:

Heroes Athletic Association, 10690 Winfield Loop, Manassas, VA 20109 or www.heroesathleticassociation.org.

Please visit us on our META (Facebook) page. 

Thank you for trusting Heroes Athletic Association to provide a safe, supportive, and inclusive environment for our Heroes and their families.

This policy is designed to reflect the specific values of Heroes Athletic Association while maintaining the privacy and security of all participants in our programs. Let me know if you’d like to make any specific adjustments or need further details! 

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at supt_Heros@hotmail.com.

By using our website or providing your information to Heroes Athletic Association, the user (supporter) acknowledges and agrees to the terms outlined in this Privacy Policy. Your privacy and data security are of the utmost importance to us, and we are dedicated to protecting your personal information in accordance with this policy.

By entering your phone number and selecting to opt in, you consent to join a recurring SMS/MMS text messaging program that will provide alerts, donation requests, updates, and other important information. By participating, you agree to the terms & privacy policy for auto dialed messages from Heroes Athletic Association to the phone number you provide. Message and data rates may apply. Reply HELP for help or STOP to opt-out at any time. SMS information is not rented, sold, or shared.

All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties